top of page
  • Facebook
  • Instagram
  • Youtube
  • Discord
artShowHeader.jpg

Art Show Rules

All Balticon Members are expected to follow our policies, so we can have a fun, safe convention together.

General Guidelines

  • Previous buyers are not permitted to resell works.

  • Art sales do not include reproduction rights.

Guidelines for Accepted Art

The following media are acceptable for the MAIN ART SHOW:

  • Paintings: acrylics, watercolor, oil

  • Drawings: chalk, ink, crayon, pencil, dye

  • Jewelry: all forms

  • Sculpture: wood, stone, metal, clay, acrylics, glass, fabric

  • Weaving and Textile: all hand forms and non-commercially produced

  • Ceramics: hand and thrown ware; self‐created molded items limited to runs of 100, marked item# / run#

  • Decorative Crafts: leather, metal, wood, glass, stone, plastic

  • Fine Art Photography and Computer Generated Art: They must fit within the following guidelines and be labeled.

    • Unique Image – Data Files Erased / Negative Destroyed, or Data / Negative Archived, or

    • Limited Edition Print – Data Files Erased / Negative Destroyed, or Data / Negative Archived

  • True Limited Editions / Multiple Original Category (With a print run of 250 or less):  All hand-pulled prints, serigraphs, photographs, silk‐screens, etchings, lithographs, woodblocks must have the following clearly visible information written or printed on the print itself.

    • Artist’s signature

    • Title of the piece, Date

    • Print# / Run#

 

If you work in a medium not listed above, please reach out to artshowadmin@bsfs.com for more information.

 

The Main Art Show will NOT accept the following:

  • AI-generated art.

  • Commercial multi‐lithographic copies, unlimited photoprints or photocopies of any kind, hand-colored or remarked prints.

  • Commercial ceramic molds, painted commercially cast pieces, kits of any kind.

 

The Print Shop WILL accept the following:

  • Commercial multi‐lithographic copies,

  • unlimited photoprints or photocopies of any kind,

  • hand-colored or remarked prints.

 

Items using patterns or designs by others must credit the second part

Items that violate copyrights or which are judged to have libelous content in regard to known persons or well‐known characters will not be permitted.

​

All decisions by the Art Show Directors on the eligibility of artwork are final. 


Please reach out to artshowadmin@bsfs.com if you have any questions.

How to Register

  1. Be sure to read all of the Art Show Artist Guidelines to be fully informed on our process.

  2. Registration begins January 1st.

  3. Create a new account using the Artist Portal

​

​

​

  • Artist Portal is our online site for artists and vendors to register for the Art Show.  Through it, you can manage your personal information and fill out important documents like your control sheets and bid sheets.

    • If you are a first time artist, please either include a URL to your website, Etsy, etc. or send photos of your art to artshowadmin@bsfs.com.

    • If you are a returning artist, please ensure your personal information is up to date.

    • If you are interested in mailing in your art rather than attending in person, please create your account as a MAIL-IN ARTIST.

   4. Decide how much space you would like

  • Balticon uses a space-based hanging fee system.  Space is available on Panels and Tables.

  • Tables are 6 feet long by 18 inches deep.  For Tables, a Space is one quarter of a Table: 18 inches by 18 inches.  Artists can reserve a whole Table or part of a Table in increments of Spaces.

  • Panels are 6 feet wide by 4 feet high.  Art Show panels and Print Shop panels are the same size.  For Panels, a Space is one-third of a Panel; divided vertically: 24 inches wide by 4 feet high.  Artists can reserve a whole Panel or part of a Panel in increments of Spaces.

  • SPACE IS LIMITED:

    • Attending artists can register for a maximum of 9 spaces, which can be a combination of tables, art show panels, and print shop panels.

    • MAIL-IN ARTISTS can register for a maximum of 4 spaces, which can be a combination of tables, art show panels, and print shop panels.

    • There is a maximum of 75 pieces per artist

​

​

​

​

​

​

.

​

​

​

​

​

​

​

​​

​​

   5. Calculate the cost

       ART SHOW HANGING FEES

 

            Panel Space

​

 

 

 

 

 

​

​

            Table Space

 

 

 

 

 

 

 

​

​​​​​​​​​

MAIL-IN HANDLING FEE is $8

​

   6. Register and make your payment

​

  • DO NOT attempt to register or pay through email.

  • Selecting MAIL-IN ARTIST will automatically filter the specific information needed for mail-in artists

  • Please DO NOT email CREDIT CARD INFORMATION.

  • If you wish to pay by CHECK, please contact the art show director at artshowadmin@gmail.com

  • Receipts for account creation and registration will be sent by email. Please check your spam filters if you do not receive an emailed receipt.

​

   7. Once your registration has been accepted, fill out your control sheet [link to control sheet]

  • If you are being REPRESENTED BY SOMEONE ELSE, such as an agent or other carrier, the artist must fill out and sign the Agent/Carrier section of the control sheet, or provide the agent/carrier with a letter from the artist authorizing the agent/carrier to represent them at Balticon 59.

​

AFTER REGISTERING

  • Website and BSFan Listing:

    • If you would like us to print a link to your contact information and/or up to 10 lines (i.e., 200 words, 1100 characters) of biographical information on our website or BSFan souvenir book, please send that information to webmaster@balticon.org and bsfan@balticon.org with ARTIST BIO in the subject line

  • Facebook Group

    • You can communicate with other artists before, during, and after the convention through the Balticon Art Show Facebook Group.[LINK]

​

MAIL-IN ARTISTS
    IMPORTANT:

  • Balticon Art Show’s address is CHANGING. Keep your eyes peeled for updated PO BOX INFORMATION.

  • Please make sure your art is postmarked no later than Friday, May 16, 2025 to allow for shipping delays.

 

DURING THE CONVENTION

  • The Art Show opens to the public at 5pm on Friday, and runs until 5pm Sunday.

  • Artist Check-In

    • Artist check-in begins at noon on Friday.

  • We do not have space to store packing materials or portfolios in the Art Show.

  • Artist Check-Out

    • Artist check-out begins at 3pm on Sunday and ends at 5pm on Sunday.

    • Please have your art packs and ready to check out between 3pm and 5pm on Sunday.


AFTER THE CONVENTION

  • All PAYMENTS TO ARTISTS will be made by check. All checks will be mailed within 60 DAYS or the artist will be contacted concerning unreconciled paperwork.

  • Unsold MAIL-IN ART will be shipped within 10 days after the convention.


DISCLAIMER: Art Show Directors reserve the right to make changes or interpretations under unforeseen circumstances.

 

Special requests, problems, or inquiries please CONTACT artshow@balticon.org

​​

tables01.jpg
Dimensions (width by height)
Space
Fees
⅓ Panel (2ft by 4ft)
1
$11.00
⅔ Panel (4ft by 4ft)
2
$17.00
Full Panel (6ft by 4ft)
3
$22.00
Dimensions (width by depth)
Spaces
Fees
Full Table (6ft by 18in)
4
$17.00
¾ Table (4.5ft by 18in)
3
$14.00
½ Table (3ft by 18in)
2
$10.00
¼ Table (18in by 18in)
1
$7.00
bottom of page